Welcome to Gillard Executive Assistance

Who We Are?

Gillard Executive Assistance provides virtual PA support to a range of businesses and individuals. We offer support tailored to your every need saving you costs and valuable time enabling you to concentrate on other areas of your business or life.

About us

Hi, I am Amanda, the founder of Gillard Executive Assistance.  I am a personable, professional and enthusiastic Personal Assistant with a wide range of skills acquired throughout my career in the City of London, primarily working in the finance and legal sectors for global organisations. I also have worked with individual private clients to assist in managing their private and family households thus enabling them to enhance their personal lives and utilise their time for other important areas to them. I am an articulate proactive people’s person with excellent organisational and communication skills who is reliable, conscientious, flexible, calm under pressure and committed to a very enjoyable career.

I work with an equally professional, personable and enthusiastic team who have the expertise to work both within corporate and personal businesses and who are equipped to provide a high standard of work that is bespoke to fit in with your business or personal requirements to enable a personalised, reliable and trustworthy working relationship.

Services Available

Gillard Executive Assistance are virtual assistants specialising in PA support and are committed to providing a flexible yet high standard service to assist with all aspects of administrative and organisational requirements for your business or personal needs.

The range of services available but not limited to are:

Full secretarial support

Day-to-day letters, emails and correspondence

Producing documents, spreadsheets, presentations and invoices

Typing up dictation, minutes/notes of meetings

Telephone answering service

Ad hoc research

Diary and email management

Monitoring and responding to emails

E-filing and archiving

Arranging meetings, conferences and restaurant reservations

Travel planning

Managing travel plans

Research availability and cost of trips

Creating detailed itineraries

Why use a Virtual Assistant?

A virtual assistant (VA) is a self-employed professional who is able to support you remotely via up-to-date technology whilst maintaining a high degree of confidentiality at all times.  This enables our VA’s to support your office management systems allowing you, the client to access all files and documents 24 hours a day.  A VA does not take up valuable and expensive office space, resources or employee benefits such as holiday pay. VA’s manage their own tax and national insurance contributions, thereby saving you time and money.  All VA’s offer the ability to support you remotely but are also happy to travel to a client’s place of business on request.

How We Can Assist You?

Business Administration

From our years of experience working in the corporate environment we understand that it takes a huge amount of time and energy to meet all of your deadlines whilst still running a successful business within a constantly changing and ever-demanding world.  There are never enough hours in the day to keep on top of the constant stream of emails and tasks, although you appreciate that these tasks are both important and extremely time consuming.  Delegating these things to a virtual assistant means that suddenly your in-box is empty, emails are filed where you can find them, bills are paid on time, documents are produced within their deadlines – and you can start to come up for air!

Lifestyle Management

In this crazy fast-paced world we are all in search of the Holy Grail – a perfect work life balance.  Sometimes it seems that our working lives are so busy we simply don’t have time for the things that are really important to us, such as our loved ones, friends, hobbies and home life.  Using a virtual assistant means that you can have support on hand whenever you need it, so why not let us take care of the little things in your life so that you can focus on all the big things!

How It Works

Starting Up

Step 1.  Contact

Once we receive contact from you, you will be contacted by one of us to discuss your requirements and to ascertain how we can assist you.

Step 2. Plan

We will then look at your requirements and put together a plan which we believe is suited to your business/personal needs.

Step 3. Initiate

We will then explain our terms, draw up a contract and assign your work to the most suitable VA.

All of your personal and business data and passwords are held in a secure storage area which is only accessible by yourself and your designated VA.

Assurance of client confidentiality is built into your contract and our team is supported by secure and reliable IT infrastructure.  Registered under the Data Protection Act – all documentation and information is securely stored online.

Gillard Executive Assistance is fully insured.

 Further Available Services

Coordinating personal diary

Ensuring all personal appointments are entered and up to date

Managing day-to-day household tasks and expenditure

Insurance quotes and renewals

Arranging quotes and bookings with tradesmen

Moving home arrangements

Dealing with school fees

Pet services

Booking vet appointments

Arranging dog walking, pet sitting

Booking groomers, hydrotherapy

Personal Lifestyle

Organising holidays and restaurant bookings, dinner parties etc.

Taking care of personal appointments (e.g. dentist, beautician etc.)

Personal and gift purchasing

Renewing memberships

Retainer Fees

Bronze

10 hours per month

£29hour

  • maximum carry over 1 hour/month

Silver

20 hours per month

£28hour

  • maximum carry over 2 hour/month

Gold

30 hours per month

£27hour

  • maximum carry over 3 hour/month

Ad-Hoc

£30hour

Out of hour fees: £50 per hour, from 6:00 pm onwards and all weekends and bank holidays.

Please note, additional fees incurred, eg. Travel, postage or courier expenses will be itemised and charged directly to the client.

What Our Customers Have to Say

Amanda was my personal assistant for over twelve years in a very demanding corporate finance/commercial legal practice at a top international law firm.  The work was intense, not only in terms of volume, but also in its required attention to detail while working under enormous time pressure.  Amanda always exceeded expectations.  I could always count on her to produce exceptional work-product in a timely fashion while being professional, organised and proactive – and being a pleasure to work with as well.  Amanda is the best PA with whom I’ve worked and I recommend her without qualification

Rob Torch
Lawyer

I have used Amanda several times in the past to assist me with preparing and editing long and complex advice to clients and also for editing and proofreading articles I contribute to a monthly publication. She is very reliable, efficient, accurate and work is always completed within deadline. I work abroad a lot, sometimes in places where access to technology is limited and so her assistance at these times with documentation and various other items of administration (e.g. travel bookings and conference call scheduling) is invaluable. She is very friendly and professional and a delight to work with.

 

I would highly recommend her to anyone looking for remote administrative and/or secretarial assistance. For me she has been a godsend!

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Adedamola Aderemi
Barrister

Gillard Executive Assistance is unquestionably a very professional service provider. From my initial meeting with Amanda I was struck by her enthusiasm and interest in how she could assist my business needs. Every detail was considered and Amanda provided me with a raft of ideas to ensure every need was catered for. Amanda is a highly competent professional and very personable. She understands the importance of  meeting demanding deadlines, flexibility and confidentiality. Gillard Executive delivers an outstanding bespoke service and I am happy to recommend the company.”

MarkBowers
Mark Bowers
Claims Director

Contact Gillard Executive Assistance for a free consultation:

 

Telephone: +44 7880 757688

Email: info@gillardexecutiveassistance.com

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